Q2. Ashoka Hotels, 11/C Moti Bagh, New Delhi had ordered for the electronic equipments on 10.06.2021 for the newly constructed hotel at Aligarh but wants to cancel it because the delivery has not been made in time. Write a letter of cancellation to M/s Prime Electronics, Chandni Chowk, Delhi.

Dear sir or madam,

Ashoka Hotels with address 11/C Moti Bagh in New Delhi would like to cancel the electronic equipment ordered from your company for the new hotel at Aligarh.

We have ordered electronic equipment from your company on the 10th of June, and you have not done the delivery yet. It had to be made on the 30th of June. Since more than a month has passed since your stipulated date, we are canceling the order. The delay in the delivery has impacted the opening of the new hotel, which needs the electronic equipment to start working. As your company has failed with the agreed date, we are canceling the order.

Yours faithfully,

John Smith

Explanation:

In a cancelation letter, first, we have to address the person to whom we are writing. As we do not know the name, we say sir or madam. Then, in the first paragraph, we introduce who we represent, in this case, Ashoka Hotels, and why we are writing the letter. In the following section, we explain in detail why we are canceling the order. In this case, due to a delay in the delivery of the equipment for the new hotel. Lastly, we say our goodbyes and sign the letter.

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