After you compose your message, you need to proofread. You don’t want to spend a lot of time composing the message and then have the reader misunderstand it because of poor grammar or punctuation.

1. What questions should you ask yourself when proofreading? Check all that apply.

1) Did I check for inaccuracies?

2) Should I send a letter or an e-mail?

3) Have I followed standard formatting guidelines?

4) Are my introductory clauses followed by a comma?

Determine the problem in the following sentence.

2. If anyone wants to come to my office to see my new computer let me know.

1) Names and numbers

2) Spelling

3) Punctuation

Read the scenario, and then answer the question.

You work as an intern for an event planner. One of your clients sent you a routine query regarding the table linens for her daughter’s quinceañera. At your supervisor’s request, you have written an e-mail responding to the client. You are ready to proof the message before you send it along.

3. Which of the following proofreading strategies would be most appropriate for this situation?

1) Use the down arrow to reveal one line of the e-mail at a time, and look carefully for typos, misspellings, and small mistakes.

2) Enlist a proofreading buddy and have someone read the message aloud, checking for errors and misspellings.

3) Print a double-spaced copy of the message, set it aside, and proofread it the following day after you’ve had a breather.

4. Which of the following items should be on your revision checklist? Check all that apply.

1) Proofread for correctness.

2) Rescue buried verbs.

3) Avoid trite business phrases.

4) Keep the message simple.

5) Shun redundancies.